Best daily deals

Links on Android Authority may earn us a commission. Learn more.

How to sign a Microsoft Word document

Add your signature to a document in Microsoft Word!
By
December 21, 2022

Adding your digital signature to a document affords you the freedom of not having to go anywhere physically. In Microsoft Word, you can use an add-in, add your signature as an image, or draw your signature right onto the Word doc. Let’s go over how to sign a Word document.

Read more: How to add check boxes in Microsoft Word

QUICK ANSWER

To sign a Word document, go to Insert > Signature Line > OK. Add your signature line, then click Draw. Choose a pen, then draw your signature on the line.


JUMP TO KEY SECTIONS

How to add a signature line to a Word document

In your Word document, click the Insert tab at the top.

click insert word
Curtis Joe / Android Authority

Within the Text section, click the Signature Line button.

click signature line word
Curtis Joe / Android Authority

Add the name of the person signing the document in the Suggested signer field. Add their title in the Suggested signer’s title field and their email in the Suggested signer’s e-mail field. When you’re finished customizing the signature line, click OK.

add signature line details in word
Curtis Joe / Android Authority

Your custom signature line will appear on the page as an image. You can drag it into place.

end result signature line
Curtis Joe / Android Authority

Signing the signature line within Word

After adding your signature line, click the Draw tab.

click draw
Curtis Joe / Android Authority

In the Drawing Tools section, select the pen you want to use and its thickness.

select a pen
Curtis Joe / Android Authority

Use your mouse (or, if you have one, a drawing pad) to draw the signature directly onto the Word document.

draw your signature
Curtis Joe / Android Authority

How to add a handwritten signature to a Word document

You’ll need an image file (JPG, PNG, GIF, or BMP) containing your signature. This can be a physical scan or an image drawn using a tool like Clip Studio Paint or Paint.

signature file paint
Curtis Joe / Android Authority

In your Word document, click the Insert tab at the top.

click insert word
Curtis Joe / Android Authority

In the Illustrations section, click Pictures.

click pictures
Curtis Joe / Android Authority

From the Insert Picture From dropdown, click This Device….

select this device
Curtis Joe / Android Authority

Find and upload your signature image from your files. It will appear within the Word document, after which you can crop it and manipulate it around the page as you wish.

signature in word from image file
Curtis Joe / Android Authority

How to add an electronic signature to a Word document

DocuSign is a program that can interface with Word. The original Word document remains untouched; however, you create a new DocuSign document where you can create a signature. This can then be applied to Word.

In your Word document, click the Insert tab at the top.

click insert word
Curtis Joe / Android Authority

Within Insert, click Get Add-ins.

click get add ons
Curtis Joe / Android Authority

Within the Office Add-ins store, look for DocuSign for Word. Click Add.

add docusign for word from add ins
Curtis Joe / Android Authority

Click the check box on I agree to all the above terms & conditions, then select Continue.

continue docusign
Curtis Joe / Android Authority

DocuSign will install into Word. Click the DocuSign tab from the options along the top.

click docusign from tabs above
Curtis Joe / Android Authority

Log into your DocuSign account or create a new one.

log into docusign
Curtis Joe / Android Authority

Within the DocuSign pop-out, create your signature.

make your signature in docusign
Curtis Joe / Android Authority

When finished, save your signature. You can also send it to others.

save and send docusign sig
Curtis Joe / Android Authority