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24 essential WhatsApp tricks and tips you should know

From using WhatsApp as your own cloud storage service to multiple phone support, we've got loads of handy tips for you.

Published onAugust 16, 2023

WhatsApp by Facebook stock photo 4
Edgar Cervantes / Android Authority

WhatsApp is the world’s most popular instant messaging app, getting a steady stream of updates, offering a long list of features, and supporting a wide range of devices. There’s little wonder why it’s got over a billion users.

In any event, here are some essential WhatsApp tricks you should use to get the most out of the platform.

Stop auto-downloading via mobile data

WhatsApp storage and data download settings
Hadlee Simons / Android Authority

One of our favorite WhatsApp tricks can help you save precious mobile data. There are a few ways to save data in WhatsApp while still receiving notifications and messages. First, disable the app’s ability to download media on mobile data. This is done via Settings > Storage and data, then scrolling to the Media auto-download field.

From this section, you can choose what gets downloaded when you’re on mobile data, Wi-Fi, or roaming. For example, you can set it so that only audio files and voice notes are sent over mobile data. Videos, in particular, are huge data hogs, so we’d recommend leaving this unchecked for mobile data unless you’ve got a sizeable cap.

WhatsApp calls chewing data? Try this

Whatsapp data voice calls
Hadlee Simons / Android Authority

WhatsApp calls are a handy feature on the platform, and they don’t consume a lot of mobile data. Still, if you find yourself in need of saving mobile data, you can visit Settings > Storage and data, and then enable the Use less data for calls toggle.

Send smaller photos to save space

WhatsApp photo upload quality
Hadlee Simons / Android Authority

Uploading images can be a drain on your mobile data allowance if you’re frequently sharing snaps. Fortunately, you can tweak your image upload quality by visiting Settings > Storage and data > Photo upload quality. You can then choose either “Auto,” “Best quality,” or “Data saver.”

Get a breakdown of WhatsApp data usage

WhatsApp data usage
Hadlee Simons / Android Authority

All Android phones from the last six or seven years ship with a data usage tracker, allowing you to get an app-by-app breakdown of data usage. But WhatsApp also has an integrated tracker, giving you a category-by-category look at data usage.

To access WhatsApp’s data usage log, you’ll need to visit Settings > Storage and data > Network usage. Here, you’ll find data usage related to Google Drive, roaming, WhatsApp calls, status updates, messages, media, and overall usage. The biggest downside is that there doesn’t seem to be a Wi-Fi versus cellular breakdown — it all gets lumped into the same category.

View a breakdown of storage by contact

WhatsApp manage storage
Hadlee Simons / Android Authority

The manage storage functionality (Settings > Storage and data > Manage storage) can show some impressive stats. This feature allows you to view a ranking of storage used by contact or group. This is ranked by which contact or WhatsApp group uses the most storage on your phone.

Then clear those files from your storage

WhatsApp delete files by contact or group
Hadlee Simons / Android Authority

You can do more than look at the contacts who hog all the storage. You can choose to wipe these files from your phone if you want to. All you need to do is visit the manage storage section once again (Settings > Storage and data > Manage storage).

You then need to tap on the desired chat, choose select all, and hit the bin icon in the top right to clear all the files in said chat. Alternatively, if you only want to delete a few files, you can tap and hold on each file in the chat to select it and then tap the bin icon in the top right to delete the selected file/files.

It’s not quite as handy as the old way of doing things, which allowed you to wipe files by category (video or photos). But it’s still a useful feature if your phone’s storage is clogged. We’ve also got a guide to freeing up your storage in general if WhatsApp isn’t the main culprit.

Use WhatsApp on your tablet

WhatsApp now lets you use your phone’s account on your tablet. This was initially limited to beta users but is now available for all.

To get things started, you need to install the latest version of WhatsApp on your tablet. You’ll then need to launch the tablet app, which will subsequently display a QR code. Scan this code with WhatsApp on your phone to link the two devices, much like WhatsApp Web.

Use WhatsApp with two phones

WhatsApp Linked Devices screenshot 1
Hadlee Simons / Android Authority

We originally needed some software trickery to run the same WhatsApp account on two phones. Fortunately, the Facebook-owned company finally offered full-blown multi-phone support in April 2023.

To link your two phones, you’ll need to download WhatsApp to your second phone. From here, you’ll need to launch the app and tap the three-dot menu > Link a Device. The phone will now display a QR code that you need to scan with your primary phone. To do that, you’ll need to open WhatsApp on your first phone and visit the three-dot menu > Linked devices > Link a device, and then scan the code on the second phone.

It’s worth noting that you can use up to four linked devices at a time (including tablets and desktop). However, you can’t use features like live location viewing, broadcast lists, and adding/deleting a status on linked devices. Still, we’re glad to see this feature is available after all this time.

Request your account info

WhatsApp request account info
Hadlee Simons / Android Authority

Like Facebook and Twitter, WhatsApp allows you to request a ZIP file of your account information and settings. This doesn’t include your messages, though, only collecting your profile photo and whether you agreed to that Facebook data policy, group names, and the like.

To do this, you’ll need to visit Settings > Account > Request account info, then tap Request report. It takes several days to get the report. However, the request will be canceled if you delete or re-register your account, or change your number or device.

You can’t view this file in WhatsApp, though, so try using another program on your phone or PC instead.

Email chat logs to yourself (or someone else)

WhatsApp export chat history
Hadlee Simons / Android Authority

WhatsApp already lets you back up your chat history to the cloud, but what if you’d like to send a specific chat log to someone, or maybe need receipts? You can always email the chat log via WhatsApp.

To do this, you’ll need to visit Settings > Chats > Chat history, then tap Export chat. From here, your chat menu will pop up, allowing you to choose a specific contact or group’s chat history.

Once you’ve chosen the desired chat, WhatsApp will ask whether you’d like to include media or only send text and emojis. Choosing the latter option is advised to keep the final file size in check. Once you’ve made your decision, you’ll be able to select how you want to send the file. If you select Email, the chat log (in lightweight .txt format) will be automatically attached in a new draft message.

Activate two-step verification

WhatsApp 2 step verification
Hadlee Simons / Android Authority

By default, WhatsApp asks for your number and a one-time pin when changing devices. However, enabling two-step verification means dodgy types can’t get away with accessing your account on a new phone, even if they have your SIM card.

To enable this, you have to visit Settings > Account > Two-step verification. From here, you’ll be prompted to create a six-digit pin for whenever you add WhatsApp to a new phone. You’ll also add your email address if you forget your PIN.

One rather massive oversight is that you don’t need to enter a PIN when disabling two-step verification from the original device. It does periodically ask for this PIN in general, though, but it means someone could swipe your phone and easily disable two-step verification.

Add a contact to your home screen

WhatsApp contact on homescreen
Hadlee Simons / Android Authority

WhatsApp also lets you add contacts to your home screen — ideal for significant others and other frequently contacted people.

To add a chat to your phone’s home screen, open the contact or group in question, then tap the three-dot menu in the top right corner. From here, visit More > Add shortcut. You then simply tap Add automatically or hold the icon to place it on your home screen. This can also be done by going to the chats screen, holding down on the contact,

Disable read receipts

WhatsApp disable read receipts
Hadlee Simons / Android Authority

Ah, the infamous blue tick icon. For the uninitiated, this simply means that a message has been seen. If you prefer to dodge your contacts, you can disable read receipts (ergo the blue ticks) by visiting Settings > Account > Privacy and unticking the box labeled Read receipts.

Remember, this works both ways, so your contacts won’t see when you’ve read their messages, and you can’t see when they’ve read your messages.

See who read your group message

WhatsApp who read group message
Hadlee Simons / Android Authority

One of WhatsApp’s niftier tricks is the ability to see who read your group text. All you need to do is hold on your message to highlight it, tap the three-dot menu, then Info. From here, you’ll see who has and hasn’t viewed your dad joke, as well as when it was delivered to their device. It’s worth noting that someone may not appear on the list if they’ve disabled read receipts as above, or if they’ve blocked you.

Tweak the “last seen” feature

WhatsApp last seen option
Hadlee Simons / Android Authority

Have a stalker? You might want to tweak the Last seen function, which shows the last time you’ve appeared online.

To do this, you’ll need to visit Settings > Account > Privacy. You then want to tap the Last seen field and adjust it accordingly. This can be adjusted to:

  • Everyone (everyone with your number can see when you’ve last appeared online)
  • My contacts
  • My contacts except…
  • Nobody.

Bonus tip:  There are a few more WhatsApp tricks in the Privacy section to fight stalkers and general creeps, such as profile photo adjustments and the About field. Both of these sections can be tweaked, so they are viewable by everyone, only your contacts, or no one at all. Furthermore, your status privacy can also be tweaked in this section so it’s viewable by all your contacts, your contacts bar select people, or only shared with specific people to begin with.

View your list of blocked contacts

WhatsApp blocked contacts
Hadlee Simons / Android Authority

It’s your WhatsApp account, so feel free to ban whoever you want. But if you’re keen on seeing a full list of who you’ve blocked, visit Settings > Account > Privacy. You’ll need to scroll down to the Messaging section and tap Blocked Contacts.

You can also add contacts to the block list by tapping the icon in the top-right corner. It’ll take you to your Contacts page, where you can wield the ban hammer.

How to use live location tracking

WhatsApp location sharing

Sending a location pin is pretty simple in WhatsApp, as you tap the paperclip icon in the message field and choose Location. But what if you want to share your location with your partner or parents in real-time? Fortunately, this is indeed a thing, being one of the best WhatsApp tricks for parents and people with helicopter parents.

You can do this by tapping the paperclip icon. From there, tap Location > Share Live location, and specify a period of time to be tracked, ranging from 15 minutes to eight hours. Don’t worry, you can manually end location tracking at any time too.

Create a custom notification for a contact

WhatsApp custom notifications
Hadlee Simons / Android Authority

The average WhatsApp user has loads of contacts, so it’s understandable if you feel a little overwhelmed by message alerts. Fortunately, there’s at least one way to sort the wheat from the chaff, in the form of custom notifications.

To create a custom notification, you’ll need to enter a chat with the desired contact. From here, you have to tap their name at the top of the chat window and choose Custom notifications.

Once you’ve entered this menu, you’ll want to tick the box labeled Use custom notifications and scroll down to the next field to customize the alert. Customization options include changing the message tone and tweaking the LED notification color for the contact.

Mute contacts or groups

WhatsApp mute notifications
Hadlee Simons / Android Authority

You probably have a group that constantly devolves into a constant stream of memes and viral videos. You could create a custom notification like in the previous tip, or you could just mute the group or contact.

To mute the contact or group in question, tap and hold them in the Chats menu. From here, you should see several icons in the top-right corner. Tap the mute icon (it’s a speaker with a line through it). You can then specify a mute period (eight hours, a week, always), choose whether you’ll still receive notifications, and tap OK.

Use WhatsApp on your PC

WhatsApp linked devices
Hadlee Simons / Android Authority

If you prefer a full-size keyboard or just like the convenience of the big screen, WhatsApp Web is one of the best features for you.

To get things started, visit on your computer. The website will display a QR code, which can be read on the WhatsApp mobile app. On your phone, tap the three-dot menu in the top right corner, then select Linked Devices > Link a Device to launch the QR code reader. Now, scan the desktop website’s QR code via your phone’s QR code reader, and that’s it.

Save things from your phone to your PC (and vice-versa)

WhatsApp send messages to self
Hadlee Simons / Android Authority

WhatsApp Web might not be as flexible as I’d like, but one of the cooler WhatsApp tricks is the ability to share stuff between your phone and PC. The company rolled out the ability to message yourself, much like rival service Telegram.

All you need to do is tap the new chat icon and your own contact should be listed first. From here, you can send text, links, images, videos, and more to yourself. You can then log in to WhatsApp Web to get these items.

Create a poll

WhatsApp poll
Hadlee Simons / Android Authority

The ability to create and post polls was missing from WhatsApp for ages, despite rival platforms offering the functionality for yonks. Fortunately, WhatsApp finally implemented this feature in 2022.

All you need to do is tap the paperclip icon in a chat, then select Poll. From here, you’ll need to type out a question as well as the answers. You can have up to 12 answers in the poll too, so feel free to go crazy.

Silence unknown callers

WhatsApp Silence Unknown Callers option
Hadlee Simons / Android Authority

Keep getting WhatsApp calls from unknown contacts? Well, WhatsApp implemented the ability to silence calls from these unknown numbers in 2023.

It’s pretty easy to enable this setting too, as you tap the three-dot menu > Settings > Calls and enable the toggle labeled Silence unknown callers. We’ve also got a guide to blocking spam callers in general if you’re struggling with this issue.

Edit your messages

WhatsApp edit messages
Hadlee Simons / Android Authority

It’s only taken over a decade, but WhatsApp finally let you edit messages in May 2023. To do this, you need to tap and hold on the message you want to edit, then tap the three-dot menu > Edit. And that’s all there is to it.

It’s worth noting that your messages can only be edited for up to 15 minutes after sending them. Nevertheless, we’re still glad to see this option here.

Are there any other WhatsApp tips and tricks worth knowing? Let us know via the comments section below.

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