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How to schedule an email in Outlook

You're not always available to manually send an email at the right time.

Published onApril 22, 2024

If you wish to delay emails to send at a later date and time, scheduling them with Outlook is a good option. If you make use of the built-in delay delivery feature, you can compose messages and choose exactly when they are dispatched; this allows you to plan and more effectively manage your communication. Let’s review how to schedule an email in Outlook.


To schedule an email in Outlook, compose your message. Before sending, click on the dropdown arrow beside Send > Schedule Send. Customize the date and time to schedule the date and time for your message to be sent, then click OK to finish.


How to schedule an email in the Outlook desktop app

  • Compose your email in the Outlook desktop app. Once you’ve filled out the To, Subject, and Message fields, click on the dropdown arrow beside Send.
  • Choose Schedule Send.
  • Customize the date and time. This will schedule your email to be sent at the specified date and time.
  • When finished, click OK.


How to schedule an email on the Outlook website

  • Compose your message and fill out all fields. When you’re ready to schedule the email, click the dropdown arrow next to the Send button.
  • From the subsequent options, select Schedule Send.
  • Click Custom time to customize the exact date and time you want your message to be dispatched.
  • Use the calendar on the left to select the date, then use the clock dropdown on the right to set the time.
  • When finished, click Send.

    Can you schedule emails in the Outlook mobile app?

    Yes, you can schedule emails in the Outlook mobile app. The process is quite straightforward:

    1. Start by tapping on New mail to compose a new message.
    2. Fill in the recipient’s address, and subject line, and write your email content.
    3. Once you’re ready to schedule, look for send with a clock icon button.
    4. You’ll see a Schedule Send window. The app will offer you a couple of quick options like Tomorrow or Next Week for sending the email. If those work for you, simply tap the desired option.
    5. But if you need a more specific date and time, you can tap on Choose a Time. This will allow you to pick the exact date and time you want the email to be sent.
    6. Finally, after selecting your preferred sending time, tap Send and your email will be scheduled for delivery.

    Here are some additional points to remember:

    • The scheduled email will be saved in your Drafts folder until it’s sent.
    • You can access your Drafts folder to edit the email or cancel the scheduled send if needed.

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