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How to create an email group in Outlook

Need to send an email to multiple people? Then let's create a group.

Published onFebruary 13, 2023

Creating an email group in Microsoft Outlook is a useful way to send emails to multiple recipients without having to enter each email address individually. The process is simple, saving you time and effort in your daily communication. This article will walk you through creating an email group in Outlook.

Read more: How to forward Outlook emails to Gmail automatically


To create a group in Microsoft Outlook, go to the People tab, and select New Contact -> New group. Then, give your group a name, add members, and save it to your contacts.


How to create an email group in Outlook

Open Outlook and click on the People tab from the left-side Navigation Pane. Then, in the New Contact drop-down menu, select New group.

outlook create group
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A new window will pop up where you can give the group a name and add a description. The title will be used to identify your email group in your Contacts folder. Click Create when you’re ready.

outlook create group 2
Adam Birney / Android Authority

You’ll find the Groups you are a member of and owner of in the Groups tab on the left contacts list. You will be the owner of any group you create in Outlook and a member of any group you are added to.

To add members to your email group, click Add Members along the top row, and then choose the type of members you want to add: “From Outlook Contacts,” “From Address Book,” or “New Email Contact”. Note that you can only add members if you are a group owner.

outlook group add members
Adam Birney / Android Authority

When you have added all the members you want, click Save & Close to save your email group. You can also add the group to your contacts list or your favorites for quick access to send an email to the entire group, which we’ll outline in the next section.

How to send an email to a group in Outlook

First, open the Mail tab from the left-hand side within Outlook. If you add the group to your favorites, you will see the group name at the top of the page, which you can select to send them an email.

send email to group outlook
Adam Birney / Android Authority

Alternatively, you can create a new email as usual and type the group name into the recipient’s section. This will search your contacts for the group name, which you can select. Either method will send one email to all the group members.

Creating an email group in Outlook is a quick and easy process that can save you time and effort in your daily communication. Following the steps outlined in this article, you can create your own email group to send them emails immediately.

Read more: How to block emails in Outlook


Yes, you can share a group in Outlook. Navigate to My Contacts to find the group, right-click the selected contact group and choose Share Contacts. Enter the email addresses of the people you want to share the contact group with and choose the permissions you want to grant to the recipients (e.g. Can View or Can Edit).

Yes, by default, contact groups in Microsoft Outlook are private and only accessible to the person who created them unless shared with others.

The main difference between an Outlook Group and a contact list is their purpose and functionality: an Outlook Group is a collaboration and communication tool for team members, while a contact list is a collection of contact information for personal use.

An Outlook Group allows members to communicate, share files, and collaborate in real time, while a contact list simply stores and manages contact information. Additionally, the group owner defines and controls membership in an Outlook Group, while membership in a contact list is not.

Yes, you can add any email address as a group member in Outlook, including Gmail.