transfer emails gmail

Got yourself a new Gmail account? This doesn’t have to mean letting go of all your older emails, which may still hold value. Of course, you could always keep both accounts alive and just go looking for emails in the older Gmail account when necessary. Or you could just transfer everything to your new account and forget about the older one!

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While this may sound like a tiring process, it is a rather simple task. You just need to know what the right steps are. And since figuring out the procedure on your own is no easy feat, we are here to help you through the journey. Let’s get those emails to your new Gmail account!


Prepare your old Gmail account

First, we need to set up your older Gmail account and get it ready for migration. This is done using POP (Post Office Protocol) settings.

  1. Log into your old Gmail account.
  2. Click on the gear icon.
  3. Select ‘Settings’.
  4. Go to the ‘Forwarding and POP/IMAP’ tab.
  5. Under ‘POP Download’, select ‘Enable POP for all mail’.
  6. Go to the second part of the same section, which reads: “When messages are accessed with POP”.
  7. Hit the drop down menu and select what you want to happen to the emails in the old Gmail, once the new Gmail account fetches them. Copies can be left alone, marked as read, archived, or deleted.
  8. Click on ‘Save changes’.
  9. Sign out of the old Gmail account.

Gmail offline mode


Fetch emails with the new Gmail account

Now you need to go to your new Gmail account and tell it to bring all the old email from your other Gmail account.

  1. Log into your new Gmail account.
  2. Hit the gear icon.
  3. Select ‘Settings’.
  4. Go to the ‘Accounts and import’ tab.
  5. Go to the ‘Check mail from other accounts’ section.
  6. Select ‘Add a mail account’.
  7. Enter your old Gmail account and hit ‘Next’.
  8. Select ‘Import emails from my other account (POP3)’ and hit ‘Next’.
  9. Check the username is correct and enter the password for the old Gmail account.
  10. Under ‘POP Server’, select pop.gmail.com.
  11. Select port 995.
  12. Uncheck ‘Leave a copy of retrieved messages on the server’.
  13. Check ‘Always use a secure connection (SSL) when retrieving mail’.
  14. Click on ‘Add account’.
  15. Where it says ‘Would you also like to be able to send mail as _____@gmail.com?’, you can choose what your preference is. We advice that you give yourself the option to do this, just in case you want to reply to older emails with the older Gmail account.
  16. If you chose yes, follow instructions to set everything up. If not, you are done!

Your new Gmail account will go ahead and periodically retrieve all emails from your old Gmail account. This may take a while, so be patient.


How to stop importing from Gmail to Gmail account

Got all the emails you need? It’s always nice to leave this configuration on to make sure you catch all new emails that come to your old Gmail account. Not everyone wants this, though, and playing around with the settings in the future may cause duplicates.

  1. Log into your new Gmail account.
  2. Hit the gear icon.
  3. Select ‘Settings’.
  4. Go to the ‘Accounts and import’ tab.
  5. Go to ‘Check mail from other accounts’.
  6. Hit the delete button next to your old Gmail account.
  7. Select ‘OK’ and you are done.

Now that you know the ins and outs of migrating email from one Gmail account to the other, you can rest assured you will never lose your precious electronic mail again.

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