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How to print PowerPoint slides with notes

Are you taking notes? Print them with PowerPoint.
By
January 13, 2023

If you click the Notes button underneath a PowerPoint slide, you can add speaker notes. This feature is great for adding presentation reminders, but they can be hard to remember if they aren’t available physically. Luckily, you can print them directly underneath your slides. Let’s review how to print PowerPoint slides with notes.

Read more: How to change the size of a PowerPoint slide

QUICK ANSWER

To print PowerPoint with notes, go to File > Print > Print Layout. Print Layout is the first dropdown underneath the Slides field. Select Notes Pages, then click Print.


JUMP TO KEY SECTIONS

notes section within powerpoint example 1
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In PowerPoint, you can add notes to slides. This section appears underneath your slide after clicking the Notes button at the bottom.

How to print PowerPoint slides with notes (Windows)

In your PowerPoint with notes, click the File button in the top left.

click file powerpoint
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Select Print from the menu options along the left.

click the print button powerpoint
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Under Settings, click the first dropdown underneath the Slides field. In most cases, this should read Full Page Slides.

click the first option under slides powerpoint
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From the dropdown menu, under Print layout, select Notes Pages.

select notes pages powerpoint
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Finally, click Print to print your PowerPoint slide with notes.

print notes pages powerpoint
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How to print PowerPoint slides with notes (Mac)

Open your PowerPoint. Click File > Print.

file print powerpoint mac
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In the dialog box, click Show Details.

click show details powerpoint mac
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Click the dropdown next to Layout. Select Notes.

select notes within the dialog box powerpoint mac
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When finished, click Print.

click print for powerpoint mac 1
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FAQs

In your presentation, go to the Slide Show tab. Click the Use Presenter View checkbox. For the Monitor dropdown, select the monitor you want your speaker notes to appear on. For example, if I were hooking my laptop up to a projector, I would select Monitor 1 Internal Display (or my laptop display) in the Monitor dropdown.

Alternatively, you can print out your PowerPoint with notes and view your notes physically.

In your presentation, go to the Slide Show tab. Click the Use Presenter View checkbox. For the Monitor dropdown, select the monitor you want your speaker notes to appear on. For example, if I were hooking my laptop up to a projector, I would select Monitor 1 Internal Display (or my laptop display) in the Monitor dropdown.