Print area Excel

You’ve probably put in hours of time and effort to build your Excel spreadsheet, and now it’s time to print off a small section of it. The process isn’t as simple as printing a single page from Microsoft Word, but you’ve no reason to fret. You could just print the entire sheet and highlight the important section, but there’s an easier, more environmentally-conscious way. Here is how to set a print area in Excel.

A print area is exactly what it sounds like — you only print the important section you need. It’s a great way to save some paper and make sure that people won’t be distracted by your extra data. Ready to get started?

How to set a print area in Excel

For our example, we’ll be using a sample contact list. You can use a document of your own, or take a few minutes to copy down ours. Just imagine that you need to print a select list of contacts to distribute in a meeting.

1. Select the cells that you want to include in your print area.

print area 1

2. Go to the Page Layout tab and find the Page Setup group. Now click Print Area to open a menu.

print area 2

3. Select Set Print Area.

print area 3

4. Now save, close, and reopen your Excel sheet. It seems like an unusual step, but bear with us.

5. Head to File and select Print. You should only see your print area displayed in the preview.

print area 4

To remove your print area, follow steps one through three again but select Clear Print Area instead of Set Print Area.

print area 5

That’s all there is to it. Now you can print any area of any spreadsheet that you want without wasting paper.

How much more can I do?

As you spend more and more time practicing your Excel skills, you’ll find yourself crunching numbers like never before. If you want to pick up the pace even further, you might be interested in a learning kit that we found on Tech Deals. It teaches you everything from the arithmatic basics to top-tier functions and takes your Excel abilities to the next level.

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The Complete Excel Bundle Startup Toolbox

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Save $2761 .00 $39 .00

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