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How to schedule a Zoom meeting
Zoom is the most widely used video conferencing service in the world. But many people still don’t know how to schedule a Zoom meeting. You can schedule a meeting on the Zoom Web site, their desktop app, or your Android or iOS mobile device. Then you can invite people to join with a link to the meeting. You’re given a lot of control over the parameters of the meeting, and you have to make some choices about security and other matters, but it still does not take long. Read on for instructions.
QUICK ANSWER
On the Zoom desktop and mobile apps, the Schedule button is on the first screen you see when you open the app. Tap the Schedule button and complete the list of meeting details. Then tap Done or Save (depending on the app). Your meeting is scheduled.
KEY SECTIONS
How to schedule a Zoom meeting and send invites on the website
When you log into your Zoom account on the web, the Schedule link is at the upper right corner of the screen.
Click on Schedule, and you will be brought to a page where you can specify many meeting details. In addition to giving the meeting a date and time, you can also give it a name and description that will be sent with each invitation you send for the meeting.
It’s important to note on this page that unless you are paying for an upper-tier Zoom service plan, meeting lengths are limited to 40 minutes. Also, on this page, you can make the Zoom meeting a recurring event, set up a waiting room to control entry to the meeting, turn the video on or off for the meeting, choose to record the meeting on your local device and restrict certain regions from entering the meeting.
Set up your meeting the way you want, then click Save to put the meeting on your schedule.
Now to invite some people to your new meeting. When your meeting is saved, click Meetings in the left-hand sidebar. This will let you invite people to the meeting you just created and any others created by showing you all your meetings in one place.
From your list of meetings, click on the one you want to send invites for.
On the meeting’s page, there will be a link on the right side of the screen reading Copy Invitation. Click on the link to copy an invitation message with all the necessary information to your clipboard.
You can now paste the invitation into an email, a text message, a tweet, or any other messaging service. Enjoy your meeting!
How to schedule a Zoom meeting and send invites on the desktop app
When you open the Zoom desktop app, the Schedule button is one of the four large buttons on the home screen. Click on Schedule to start the process.
The scheduling menu will include choices for date, time, and duration; control over video; security options; and choices for recording your meeting in your device’s calendar program.
The Advanced Options dropdown contains several important options, including control over when and how invitees can enter the meeting. If desired, you can also record the meeting here and block off parts of the world from entry.
Set your options to suit your needs, and click the blue Save button to schedule your meeting. Now we will want to send some invites. Conveniently, the invitation and a button to copy it to your clipboard appear automatically when your meeting saves.
Click on the Copy to Clipboard button. You can now paste an invitation to your meeting, including the link and password, into any email, text, or tweet. Have a great meeting.
How to schedule a Zoom meeting and send invites on the mobile app
On an Android or iOS device, the Schedule button is at the top of the page when you open the app. Tap on the Schedule button to open a menu of meeting options.
The options include the date and time of the meeting and whether to make it a recurring meeting. There are also security options, including requiring a password to enter.
The Meeting Options dropdown will reveal more choices, including control over video. There is also the option to allow someone else to start the meeting without you.
Once you have all the details appropriately set, tap on Done at the top right of the screen. Your meeting is scheduled. A menu will automatically pop up, allowing you to add invitees to the meeting via the messaging services installed on your device. The invitation will automatically paste into whichever service you select. Just add the correct contact information in the To: field and send it, and you are on your way to a productive meeting.
FAQs
Yes. Go to your Meetings menu, and select the meeting you want to start. You will see a blue Start button under the meeting’s name.
Each Basic user and Licensed user on a Pro account is limited to hosting only one meeting at a time. On Business, Education, and Enterprise accounts, you can host up to two meetings at the same time.
On a Basic plan, meetings are limited to 40 minutes. Upgrading to a Pro plan will allow your meetings to go over their scheduled time.
Yes, you can schedule a Zoom meeting in advance. To do so, log in to your Zoom account on the web and click on Schedule a Meeting or New Meeting. Enter the details such as the meeting topic, date, time, duration, and other information. You can then invite participants and send out the meeting details. Participants will receive an email invitation with a link to join the meeting at the scheduled time.
Yes, you can schedule a Zoom meeting for someone else to host. To do so, log in to your Zoom account on the web and click on Schedule a Meeting or New Meeting. Under Host, enter the email address of the person hosting the meeting. They will receive an email with the details and can start the meeting at the scheduled time. Note that the person you assign as the host must also have a Zoom account.