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How to export your Outlook signature to another PC

Sign your way to email success: exporting, importing, and copying your Outlook signature made easy!

Published onFebruary 16, 2023

An email signature is a great way to add a professional touch to your email messages. If you use Outlook for your email, you can easily create a signature that will be automatically added to the end of every email you send. We’ll cover how to copy your Outlook signature to another PC and how to export or import your Outlook signature.

Read more: How to add or change an email signature in Gmail


The simplest way to transfer an email signature is to copy and paste it. Find an email with the signature, highlight the text and images, and right-click to copy and paste it to your desired destination.


How to copy your Outlook signature to another PC

By far, the quickest and easiest method for copying your Outlook signature from sent messages is to copy and paste it. That way, you can avoid having to recreate it manually. Here’s how to do it:

Open Outlook and go to your Sent Items folder. Create a new email or find an email that includes the signature you want to copy. Highlight your signature by clicking and dragging your mouse over it, right-click on the highlighted text, and select Copy.

outlook email signature browser
Adam Birney / Android Authority

You can paste the email signature into a different email client or add a new email signature to Outlook by navigating Settings > Mail > Compose and reply. That way, your copied signature will be automatically added at the end of the message.

How to export your Outlook signature

If you would rather save your email signature as a file you can send or access later, follow these steps to export your Outlook signature.

First, press the Windows key and the R key at the same time to open the Run dialogue box. You can copy the following path into the text box and press the Enter key or click OK:

run admin windows
Adam Birney / Android Authority

There will be three files and one folder with the name you gave your email signature when you created it. The files will have .htm, .rtf, and .txt extensions.

outlook signature location
Adam Birney / Android Authority

Those three files and one folder are needed for your email signature to work correctly. Copy those three files and one folder (using Ctrl + C) and paste them to any media you choose, such as a thumb drive, to export your Outlook email signature.

How to import your Outlook signature

You’ll have to have exported an email signature from Outlook first to have something to import. Follow the steps in the previous section to find which three files and one folder you need to select to export the signature. Once you have copied those three files and one folder, you will paste them into the same destination on a different computer to import them.

Here’s the file path again for where to import the Outlook signature files and folder:


Once you have pasted them into the above location, open Outlook and click on Insert > Signature. You should see your email signature available from the list.

import outlook signature
Adam Birney / Android Authority

Using the methods outlined in this article, you can easily export or import your signature to another PC or email program. Remember, the easiest and best way to transfer your Outlook signature is to copy and paste it.

Read more: How to create a group in Outlook


To add a signature in the Outlook web browser, click on the gear icon in the top right corner, select View all Outlook settings, click Compose and reply, scroll down to Email signature, and enter your desired signature in the text box.

To make your signature automatic in Outlook, go to File > Options > Mail > Signatures, select the signature you want to make automatic, and choose the email account you want to use it with under Choose default signature.

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